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How Do I Use the Instructor-Led Training Feature?

Learn about setting up and managing Instructor-led courses, classes, instructors, and students.

If you offer any synchronous online or in-person training, RapidLMS includes an Instructor-Led Training (ILT) feature that will help you schedule, manage, and track live sessions either as stand-alone courses or as part of courses that include additional coursework.

How Does It Work?

Essentially, ILT works by creating class sessions, with a location and instructor, within an ILT course that is attached to a RapidLMS course.

Students purchase the course, enroll themselves into a session, and attend the live training.

Instructors record pass/fail or attendance as appropriate and finish the class; when students have met the completion criteria, the item in their RapidLMS course is marked complete.

Quickly Setting Up a New ILT Course From Scratch

If this is your first ILT session, or you're creating a totally new offering, follow these steps to set everything up in one process.

If you have a fairly extensive library of synchronous training, many locations, or a big group of instructors, you may find the Managing ILT section below of more help.

Setting Up the ILT Class

In your RapidLMS account, navigate to the/vnm view (yourstorefront.rapidlms.com/vnm) and  "Manage Classes" in the Instructor-Led Training section of your account.

Click the [+ Create Class] button in the top right of the page.

Choose the appropriate organization.

Click [+ Create Course] and enter your course name and add in any course items.

Track Attendance will allow instructors to indicate who was in-class.

Track Grade will allow instructors to indicate a pass/fail for a course item.

For Example: If there is an in-class quiz that is manually graded, a "Quiz"course item could be added to Track Grade and the instructor would indicate pass/fail.

Grades are required to mark completion.

For Example: if a class only requires attendance to complete, adding an "Attendance" course item with Track Attendance and Track Grade would allow the instructor to pass those that attended the appropriate amount of class.

Drag-and-drop or upload any files that learners or instructors should have access to when registering for the course.

Click Submit.

Click [+ Create Instructor] and enter First and Last Name and email, click submit.

This will send an invite to the instructor and prompt them to finish setting up an account if they're a new user, or existing users can accept the invite in their accounts.

Click [+ Add Session] to add classroom sessions; you can add multiple sessions with the same or unique locations for each.

Click [+ Create Location] and enter location name and details.

Online locations will display a URL to your meeting platform, like Teams or Zoom.

Tip: URLs will display on the day of the class only.

Physical locations will show addresses.

Tip: If your location is TBD when scheduling, create a "TBD" location and then edit the class to the proper location once confirmed.

Select the Start Date & Time and End Time using the pop-up calendar and clock; enter the time zone.

Set the Max Capacity of Class; this will prevent any further enrolment once the maximum is reached.

Most classes will be Public, which means that anyone who has purchased the ILT course will be able to enroll; if you want to create a session that is assigned by administrators or instructors, the Private setting will prevent students from enrolling themselves.

Finally, set the class to Active if you have everything ready, or keep as Draft if you want to make some more changes.

Once a course is Active, it will show as an enrollable class option.

Selecting "View details after creation" will take you to the class details page once you click submit.

Adding the ILT Course to a New RapidLMS Course

In your RapidLMS account, navigate to the Classic view (yourstorefront.rapidlms.com/app/courses) or "Uploaded Courses" in the Course section of your account.

Click the [+ New Course] button at the top of the course list and Create a New Course.

Switch to the/vnm view (yourstorefront.rapidlms.com/vnm) and navigate to "Manage Classes" in the Authoring section of your account and click edit for the appropriate course.

Click the [+ Add Instructor Led Training] at the bottom of the page and select the appropriate course; you can arrange the course items using the arrows on the right side.

If the class(es) attached to this ILT course are Active, visitors to your storefront will see dates with a "Choose" option to add the session to their carts and enroll themselves into that session.

If a learner has not selected a date, for example if a training manager has given them a license for the course, learners will be able to access the RapidLMS course, open the ILT course item and select from the available dates.

Adding a Certificate

Switch back to the Classic view (yourstorefront.rapidlms.com/app/courses) or "Uploaded Courses" in the Course section of your account.

Edit the course and go to the Certifications tab to issue a certificate upon course completion and create your digital badge, wallet card, and/or wall certificate as needed.

If you need the certificate issue date to match the class session date, check the "Issue certification with date of Instructor-led class" and select the course in the dropdown menu.

What Does A Student See in an ILT Class?

Students see the ILT course like any other course item (i.e. title and action button).

When clicking into the ILT course item students will be prompted to select a class if they haven't already.

Once enrolled, students see a version of the Class Details page with location details, instructor name, learner files and the discussion forum.

If using an online location, the URL is hidden until the day of the session.

Students are able to manage their enrolment (i.e. unenroll and re-enroll in another class) until the day the first class session starts.

Adding & Managing Classes

Managing Classes

The Manage Classes tab displays a list of all your ILT classes that are scheduled; the view defaults to those that are Active and the filter at the top of the page allows you to view Draft, Cancelled, Running, or Finished classes.

Further filter your classes with course, date ranges, or Public/Private access.

Details on each class will display here including title, dates, enrolment/capacity and status.

To view class details, simply click the record.

The Class Details page shows session info (including location), status, and instructor(s).

The Student List page shows details on enrolled learners, including name and contact.

Expand any student record to view details on course items, or add or view notes.

Using the Action button on the student record, or clicking the student name, will allow you to provide support.

If any students that have purchased or received the ILT course, you can add using the [+ Add Student] button at the top of the page; students must have a license to be added to the class.

The Class Outline tab lets you view the course items, instructor, and learner files.

The Discussion Forum allows enrolled students and instructors to post messages and files that other students or instructors can see; there is currently no notification pushed out by a post, so if this feature is used, students should be made aware.

Starting & Finishing Classes

Once a class has started, instructors or administrators can set the course to Running by clicking the "Start" button in the Class Details page.

This will enable the [Grading & Attendance] button at the top of the page.

Grading & Attendance is used to indicate pass/fail or attendance as appropriate; click Submit to save updates without marking the course complete.

Once the class has finished and the course items are updated, clicking "Complete Class" in the Grading & Attendance pop-up will finalize the course and mark the RapidLMS course item complete for students that have met the completion requirements.

Once a course is marked complete, the Grading & Attendance is disabled and pass/fail and attendance will display for each student record on the Student List page.

Adding & Managing Instructors

Adding Instructors

Instructors can be added while creating classes, but you can also navigate to "Manage Instructors" in your RapidLMS.com/vnm account.

Click [+ Create Instructor] in the top right of the page and enter first and last names and email to trigger an invite.

This will send an invite to the instructor and prompt them to finish setting up an account if they're a new user, or existing users can accept the invite in their accounts.

Managing Instructors

Navigate to "Manage Instructors" in your RapidLMS.com/vnm account or the Manage Instructors tab in the ILT Dashboard.

You will see first and last name, email, status and actions for each instructor.

Clicking the Action button will allow you to view an instructor profile which displays all classes assigned to that instructor, along with class name, dates, capacity, and status.

You can add multiple instructors when creating a class and you can add or remove instructors on scheduled classes by editing via the class details page.

Adding & Managing Courses

Adding Courses

Courses can be added while creating classes, but you can also navigate to "Manage Courses" in your RapidLMS.com/vnm account.

Click [+ Create Course] on the top right of the page, enter your course name and add in any course items.

Track Attendance will allow instructors to indicate who was in-class.

Track Grade will allow instructors to indicate a pass/fail for a course item.

For Example: If there is an in-class quiz that is manually graded, a "Quiz"course item could be added to Track Grade and the instructor would indicate pass/fail.

Grades are required to mark completion.

For Example: if a class only requires attendance to complete, adding an "Attendance" course item with Track Attendance and Track Grade would allow the instructor to pass those that attended the appropriate amount of class.

Drag-and-drop or upload any files that learners or instructors should have access to when registering for the course and Submit.

Make sure to add the ILT courses to a RapidLMS course.

Managing Courses

Navigate to "Manage Courses" in your RapidLMS.com/vnm account or the Manage Courses tab in the ILT Dashboard.

To make changes to an ILT course, such as adding new learner or instructor files, or editing the course items, click Edit on the appropriate course.

Courses may be deleted, but this is a permanent deletion.

Adding & Managing Locations

Adding Locations

Locations can be added while creating classes, but you can also navigate to "Manage Locations" in your RapidLMS.com/vnm account.

Click [+ Create Location] on the top right of the page, enter your course name and add in location details.

Managing Courses

Navigate to "Manage Locations" in your RapidLMS.com/vnm account or the Manage Locations tab in the ILT Dashboard.

To make changes to an ILT location, click Edit on the appropriate location.

Locations may be deleted, but this is a permanent deletion.

You can change location details after a class is scheduled by editing via the Class Details page.